A HIPAA violation is when a HIPAA covered entity – or a business associate fails to comply with one or more of the provisions of the HIPAA Privacy, Security, or Breach Notification Rules.
A violation may be deliberate or unintentional. An example of an unintentional HIPAA violation is when too much PHI is disclosed and the minimum necessary information standard is violated. When PHI is disclosed, it must be limited to the minimum necessary information to achieve the purpose for which it is disclosed. Financial penalties for HIPAA violations can be issued for unintentional HIPAA violations, although the penalties will be at a lower rate to willful violations of HIPAA Rules.
An example of a deliberate violation is unnecessarily delaying the issuing of breach notification letters to patients and exceeding the maximum time frame of 60 days following the discovery of a breach to issue notifications – A violation of the HIPAA Breach Notification Rule.
Many HIPAA violations are the result of negligence, such as the failure to perform an organization-wide risk assessment. Financial penalties for HIPAA violations have frequently been issued for risk assessment failures.
Penalties for HIPAA violations can potentially be issued for all HIPAA violations, although OCR typically resolves most cases through voluntary compliance, issuing technical guidance, or accepting a covered entity or business associate’s plan to address the violations and change policies and procedures to prevent future violations from occurring. Financial penalties for HIPAA violations are reserved for the most serious violations of HIPAA Rules.